Annex D – Proposed Financial Matrix

OFFICE OF THE DND/CF OMBUDSMAN 
DELEGATION OF AUTHORITIES FOR FINANCIAL ADMINISTRATION INSTRUMENT (MATRIX)

 

1 - 10

  

  SPENDING AUTHORITY
 

Sec 32
FAA

EXPENDITURE INITIATION AUTHORITIES
1 2 3 4 5 6 7 8 9 10
DELEGATION AUTHORITY   DM DM DM M/DM M/DM M/DM M/DM M M/DM M/DM
POSITION TITLE  AREA OF AUTHORITY Control of Commitments - Sec 32 of FAA Salaries & Benefits Authority - Travel / Advance Authority - Relocation / Advance Foreign Service Benefits Hospitality Conference Attendance Conference Sponsorship Unused Special Awards - Individual
OFFICE OF THE DND/CF OMBUDSMAN                      
DND/CF Ombudsman Own Org F F F F R 5K F F   5C
Directors General Own Org F F R F   1K F     5C
Directors Own Org F F R R   5C F     5C
Director of Corporate Services Own Org F F R R   5C F     5C
Other RC Managers Own Org F F R     5C F     5C
Legal Advisor Own Org F F R F   1K F     5C
RC Administrator Function R R R              
Contracting Officer (Officers/Clerk) Function                    
DND/CF                      
Payment Officers (Officers/Clerks) Function                    
Pay and Benefits Officers (Officers/Clerks) Function                    

 

C = $100   K = $1,000    M = $1,000,000

The authorities and thresholds listed in the below chart are those that were previously or are currently granted.

Boxes highlighted in  blue  represent new authorites of thresholds.

11 - 20

 

  SPENDING AUTHORITY
  EXPENDITURE INITIATION AUTHORITIES    TRANSACTION AUTHORITY - CONTRACTING
11 12 13 14 15 16 17 18 19 20
DELEGATION AUTHORITY   M/DM M/DM DM M M M M M M M
POSITION TITLE  AREA OF AUTHORITY Special Awards - Group Merit Awards Expenditure Initiation - Goods & Services Procurement Initiation - Goods & Services Goods - General Specific Goods and Services Services (Competitive) - General Services (Non-competitive) - General Services - Electronic Bidding (Gets) Services (Competitive) - Former Public Servants

OFFICE OF THE DND/CF OMBUDSMAN

                     
DND/CF Ombudsman Own Org 1K R F R 25K  R 400K 100K   R   100K
Directors General Own Org 1K R F R 25K   100K 25K   R   50K
Directors Own Org 1K R F R 25K   25K 25K   25K
Director of Corporate Services Own Org 1K R F R 25K   100K 25K   R   50K
Other RC Managers Own Org 1K R F   25K   25K 25K   25K
Legal Advisor Own Org 1K R F R 25K   100K 25K   50K
RC Administrator Function     R     R     R R   R
Contracting Officer (Officers/Clerk) Function       R R R   100K    25K R  

DND/CF

                     
Payment Officers (Officers/Clerks) Function                    
Pay and Benefits Officers (Officers/Clerks) Function                    

C = $100   K = $1,000    M = $1,000,000

The authorities and thresholds listed in the below chart are those that were previously or are currently granted.

Boxes highlighted in  blue  represent new authorites of thresholds.

21 - 30

 

  SPENDING AUTHORITY FINANCIAL AUTHORITY OTHER AUTHORITIES
   TRANSACTION AUTHORITY - CONTRACTING

Sec 34

FAA

Payment Authority

Sec 33 FAA

             
21 22 23 24 25 26 27 28 29 30
DELEGATION AUTHORITY   M M M M M M M M DM DM
POSITION TITLE  AREA OF AUTHORITY Services (Non-competitive) - Former Public Servants Emergency Conditions Call-up against Standing Offers Contracts Against Supply Arrangements Certification Authority - Sec 34 of FAA Payment Authority - Salaries and Benefits Payment Authority - All other DBA Cheques Ex Gratia Payments Liability Claims
OFFICE OF THE DND/CF OMBUDSMAN                      
DND/CF Ombudsman Own Org 25K 40K R R F       2K 100K
Directors General Own Org 25K 40K R R F          
Directors Own Org 5K 40K R R F          
Director of Corporate Services Own Org 5K 40K R R F          
Other RC Managers Own Org 5K   R R F          
Legal Advisor Own Org 25K 40K R R F       2K 100K
RC Administrator Function     R   R          
Contracting Officer (Officers/Clerk) Function     F R R          
DND/CF                      
Payment Officers (Officers/Clerks) Function             R R    
Pay and Benefits Officers (Officers/Clerks) Function           R        

C = $100   K = $1,000    M = $1,000,000

The authorities and thresholds listed in the below chart are those that were previously or are currently granted.

Boxes highlighted in  blue  represent new authorites of thresholds.

31 - 41

 

  OTHER AUTHORITIES
31 32 33 34 35 36 37 38 39 40 41
DELEGATION AUTHORITY   M M M M M M DM DM DM M M/DM
POSITION TITLE  AREA OF AUTHORITY Authorization Deduction / Set-off Consent to Deduction / Set-off Write-off of Debts Secondments - Reduction Salary Costs Administration & Interest Charges Provision of Services / Reduction of Fees Write-off of Materiel Authority to Declare Material Surplus Real Property Transactions Minor Capital Project Expenditure Authority Event Approval
OFFICE OF THE DND/CF OMBUDSMAN                        
DND/CF Ombudsman Own Org       F F R F R   1M   25K  
Directors General Own Org       F   R 500K R   R   25K  
Directors Own Org       F       R   R   25K  
Director of Corporate Services Own Org       F     100K   R   R   25K  
Other RC Managers Own Org       F     R R   R   10K  
Legal Advisor Own Org       F   R 500K R   R   25K  
RC Administrator Function                      
Contracting Officer (Officers/Clerk) Function                      
DND/CF                        
Payment Officers (Officers/Clerks) Function                      
Pay and Benefits Officers (Officers/Clerks) Function                      

C = $100   K = $1,000    M = $1,000,000

The authorities and thresholds listed in the below chart are those that were previously or are currently granted.

Boxes highlighted in  blue  represent new authorites of thresholds.

This Instrument must be read in conjunction with the policy on Delegation of Authorities for Financial Administration for DND and CF (A-FN-100-002/AG-006) which provides guidance on the interpretation and application of authorities delegated through this Matrix as well as identifying additional restrictions.

NOTES:

  1. F - Full authority within the limitations of the governing authorities, area of responsibility and budget, and subject to note 2.
  2. R - Authority restricted to specific formal delegations/authorizations which can be a financial or functional limitation imposed by the superior/manager.
  3. All maximum limitations indicated are general limitations and lower limitations may be designated on a local or internal basis if deemed necessary.
  4. No person may exercise either payment authority or spending authority with respect to a payment from which he or she can personally benefit.
  5. No incumbent of a position which is delegated signing authority by this document may re-delegate such authority to another person.
  6. A full description of items contained in columns 1 through 40 is provided in Delegation of Authorities for Financial Administration for DND and CF (A-FN-100-002/AG-006).
  7. Expenditure initiation gives managers the primary responsibility for initiating expenditures that will result in the eventual expenditure of funds, such as a decision to hire staff, authorize travel or order supplies or services for program purposes.

*R - FAA Section 33 shall be exercised by Payment Officers (Officers/Clerk) and Pay and Benefit Officers (Officers/Clerks) in accordance with the supporting MOU between Ombudsman Office and DND/CF specifying that DND/CF is responsible for exercising payment authority.

Every person in the Office of the DND/CF Ombudsman appointed to positions designated in this Matrix, including any person officially appointed on an acting basis by the incumbent's superior in writing, is hereby granted delegated signing authority. These persons are subject to the restrictions in the notes appearing at the bottom of this Matrix and to the explanatory notes contained in Delegation of Authorities for Financial Administration for DND and CF (A- FN-100-002/AG-006) in respect of the area of authority for such positions relative to the delegated authorities, as reflected in this Matrix, including dollar limitations as and where indicated. In addition, the superior of the individual may impose further restrictions in order to meet their requirements for effective control.

All contracting limits above represent maximum contract values, including amendments and applicable payments such as taxes, unless specifically identified in the notes and tables for each column within the policy on Delegation of Authorities for Financial Administration for DND and CF.

This delegation supersedes previous versions of this document.

Recommended:

 

 

Deputy Minister of National Defence

Date

 

 

DND/CF Ombudsman

Date

 

Aproved:

 

 

Minister of National Defence

Date

 


 

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