Annex C – Existing Documents for Appointment Authorities

Appointment Delegation and Accountability Instrument

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Doc 1.  Appointment Delegation and Accountability Instrument

The Appointment Delegation and Accountability Instrument outlines the terms and conditions for deputy heads exercising and delegating their appointment and appointment-related authorities. Pursuant to this instrument, governor-in-council appointees whose functions fall outside of a deputy head’s organisation, such as the Ombudsman, must first be covered by a specific arrangement for sub-delegation between the deputy head and the Public Service Commission before receiving any sub-delegations.

Doc 2.  Specific Arrangement for sub-delegation to members of the Canadian armed forces who are hiring managers within the deputy head’s jurisdiction and to the Ombudsman for the Department of National Defence and the Canadian Armed Forces effective July 15, 2014

Doc 3.  Specific Arrangement for sub-delegation to members of the Canadian armed forces who are hiring managers within the deputy head’s jurisdiction and to the Ombudsman for the Department of National Defence and the Canadian Armed Forces effective March 15, 2016

This specific arrangement provides for EX-group appointments.

Doc 4.  Letter from the Deputy Minister to the Ombudsman dated July 27, 2016 delegating EX-group appointment authorities


 

Document 2: Specific Arrangement effective July 15, 2014

Appointment Delegation and
Accountablility Instrument

Specific arrangement to allow sub-delegation to members of
the Canadian Armed Forces who are hiring managers within
the Deputy Head's jurisdiction
and
to the Ombudsman,
Department of National Defence and Canadian Armed Forces

As of June 23, 2008, Appointment and appointment related-authorities may be sub-delegated in writing, by the Deputy Head (DH) of the Department of National Defence (DND) to members of the Canadian Armed Forces (CAF), who are hiring managers within the Deputy Head's (DH) jurisdiction.

As of July 15, 2014, the DH of DND may also sub-delegate, in writing, his/her appointment and appointment-related authorities for positions in all ocuppational groups to any office holder of the position of Ombudsman for the Department of National Defence and the CAF.

The following terms and conditions apply to all sub-delegation arrangements mentioned above:

  1. The DH will remain accountable to the Public Service Commission (PSC) for all appointment and appointment-related decisions made by members of the CAF and the Ombudsman and by any sub-delegated persons and CAF members of the Office of the Ombudsman under these specific arrangements.
  2. It is understood that members of the CAF and the Ombudsman and any sub-delegated persons and CAF members of the Office of the Ombudsman will complete the required training, as identified in the DND's sub-delegation instrument, before they may be sub-delegated appointment and appointment-related authorities.
  3. The members of the CAF and the Ombudsman and any sub-delegated persons and CAF members of the Office of the Ombudsman may exercise the full range of sub-delegated appointment and appointment-related authorities, at the discretion of the DH, for positions in all occupational groups (except the Executive Group).
  4. Sub-delegated authorities will be excercised in accordance with the Appointment Delegation and Accountability Instrument, the Staffing Management and Accountability Framework and any conditions, limitations and/or restrictions imposed by the PSC.
  5. The organization is expected to actively monitor the use of sub-delegated authorities by the members of the CAF and the Ombudsman and by any sub-delegated persons and CAF members of the Office of the Ombudsman under this specific arrangement and take remedial action in a timely manner when required.
Document 3: Specific Arrangement Effective March 15, 2016

Specific arrangement for sub-delegation to members of the Canadian Armed Forces who are hiring managers within the Deputy Head's jurisdiction and to the Ombudsman for the Department of National Defence and Canadian Armed Forces

 

The Deputy Head of National Defence may sub-delegate his/her appointment and appointment-related authorities to members of the Canadian Armed Forces (CAF) who are hiring managers within the Deputy Head's jurisdiction and to any office holder of the Ombudsman for National Defence and CAF (the Ombudsman).

This arrangement is effective April 1, 2016, with the following terms and conditions:

  • The Deputy Head of National Defence will remain accountable to the Public Service Commission (PSC) for all appointment an appointment-related decisions made by members of the CAF and the Ombudsman, as well as by any sub-delegated persons of the Office of the Ombudsman under his specific arrangement.
  • It is understood that members of the CAF and the Ombudsman as well as sub-delegated persons of the Office of the Ombudsman will complete the required staffing training as identified in National Defence's sub-delegated instruments, before they may be sub-delegated appointment and appointment-related authorities.
  • Authorities will be sub-delegated and exercised in accordance with the Appointement Delegation and Accountability Instrument and any conditions, limitations and/or restrictions imposed by the PSC.
  • As part of their organizational monitoring, National Defence is expected to monitor the use of sub-delegated authorities by members of the CAF and by the Ombudsman, as well as by any sub-delegated persons of the Office of the Ombudsman under this specific arrangement.

 

Signed in Gatineau on March 15, 2016

 

 

Susan M. W. Cartwright, Commissioner  _________________________

Daniel Tucker, Commissioner  _________________________

Christine Donoghue, Acting President  _________________________

Document 4: Ex-Group Appointment Delegation

July 27, 2016

 

Mr. Gary Walbourne
DND/CAF Ombudsman
100 Metcalfe Street
13th Floor
Ottawa, On, K1A 0K2

 

Dear Mr. Walbourne,

As Deputy Minister of the Department of National Defene (DND), I am pleased to delegate the Executive (EX) appointment and appointment related authorities under the Appointment Delegation of Accountability Instrument (ADAI) between myself and the Public Service Commission of Canada (PSC) to you as the DND/CAF Ombudsman, subject to the conditions set out in the Executive (EX) Group Appointment Sub-delegation and Accountability Agreement.

Upon acceptance, and subject to the conditions described, you will be able to make apointments to the subordinate EX position(s) within your organization.  The Agreement is effective on the date of signing and will remain in force until further notice.

 

John Forster
Deputy Minister

 


 

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